Windows Expert/Windows Expert.iso/database/firew100.zip/HELP.CF_/HELP.CF

Text File | 1993-04-14 | 9KB | 330 lines

                       Help File
    ------------------------------------------------------


If you are paid by the INCIDENT rather than by the HOUR start
the program with FFwin /c.

For more information on this please refer to the file "READ.ME"

VIEW ROSTER:

This selection will let you view each individual Roster record.
Double click the members name you wish to view, or press enter.

ENTER ROSTER:

Enter the First and Last name.  If you have two or more members
with the same first and last names, then you will have to make
them unique. eg; If you had three members with the name JIM BAKER
then the would be entered: JIM BAKER, J. BAKER, JAMES BAKER etc.
This in effect would make each name unique.

Press TAB to continue down the form, filling in the information
as you come to it.

You MUST fill in the form where it asks for a Training and
Incident rate. If you do not pay an hourly rate or Honourarium
then place $0.00 in the text boxes.

Fill in a complete form for each Firefighter.


EDIT ROSTER:

To edit a record TAB or click on the text box you want to change.


DELETE ROSTER:

Select the name you want to delete and double click the mouse or
press <Enter>.

The delete button will then be enabled.

Remember once a record is deleted, it is no longer available
in your files.

ROSTER FILE:

The roster record will be in alphabetical order when viewed, and
will be in RANK order when printed. eg; The Fire Chief will be
on the first line of the print out, followed by the
Asst. Fire Chief etc.

PHONE DIALER:

You will need a modem to use this feature.

Select either Pulse or Tone dial.

Select either COM1 or COM2.
(COM2 will generally be the right choice)

Select "Open Phone Book"
If you want to ADD a record select "Add Record"
Select "Edit Record" if you want to Edit a record.
Select "Delete" if you want to DELETE a record.

When you are finished with the phone book select "Cancel".

When you need a phone number, double click the name of the person
you want to call and then select the dial phone button.
You can also enter the number manually.

BACKING UP YOUR DATA FILES:

The data files that need to be backed up are:

         Roster.dat
         Comment.dat
         Contact.dat
         Dial.dat
         FireInf.rpt
         Practice.rpt
         Maint.rpt
         Hose.rpt
         Ladder.rpt
         Bottle.rpt
         Case2,.rpt

Be sure to back up your data files often!

ENTERING TRAINING RECORDS:

Enter each catagory as you come to it.

To enter a name in the training record, double click the name
or press <Enter>.

Important:

Be sure to enter the date of training correctly.

The form for this is MM-DD-YYYY meaning Month-Day-Year.

EDIT TRAINING:

To edit a training record , click or TAB to the section you
want to change and enter the new value.

VIEW TRAINING:

Double click or Press <Enter> to view the training session
that is highlighted.

ATTENDANCE/TRAINING:

Press <Enter> or double click the name of the Firefighter
Attendance record you want to see.

This part of the program will give you the training sessions
the firefighter has attended this year.

The program will pick out only this year's record and will
disregard any previous years record.

Along with other useful information the program will give you
the SUB TOTAL of all the records you look at.

Be sure not to look at the same firefighter twice as this will
give you a wrong Sub-total (similiar to an adding machine).

If you do enter the same firefighter twice, you can select the
button called "Subtract".

If you want to print out a report on each firefighter, select
"Print".

The program will then print out a report for that firefighter.
Do not select "Print Total" until you have printed all the names
that you want totals for.


TRAINING STATISTICS:

Shows training statistics information.
This information can also be printed.

TRAINING MODULES:

Click the name you want to enter into a Training Module.

You will then see a list of training modules that are available.

Select the training module you want the selected name to be
entered in and double click or press <Enter>.

You will then be given a choice of adding the name, deleting the
name, deleting the name from all modules or Re-Doing
the selection.

Please experiment with this section.

"Add" will enter the firefighter in the training module you
have selected.

"Delete" will take the name of the firefighter out of the module
you have selected.

"Delete All" will take the name of the firefighter out of ALL
the training modules.

"Show" will let you view all the records in the training module.

"RE-Do" will take you back to the beginning of the training
module.

"Print" will give you a hard copy of all the firefighters and
what training modules they have completed.


VIEW INCIDENT:


Double click or press <Enter> to view the incident you have
selected.



ENTER INCIDENT:


Enter each section as you come to it.

When you get to the "Default hours", enter the total number of
hours spent on that incident.

Double click the names of the members that worked the DEFAULT
hours.
When you have done this, if you had members that did not work
the DEFAULT hours, click the option button called change.

This will allow you to enter the number of hours for the members
that worked the NEXT LONGEST hours.

Repeat this process until you have all the firefighters entered
with the correct hours.

If the list box called "Hours" is not applicable to the number
of hours you need to enter, you can enter the hours manually in
the top of the "Hours" box.

The program will let you enter 7 different hours per incident.

The program uses codes for the default and the next
longest hours.

These codes are... *(default hours), @(2nd longest hrs.),
%(3rd longest hrs.), &(4th longest hrs.), !(5th longest hrs.),
#(6th longest hrs.) and $(7th longest hrs)

Important:

If you do not find the hours you want to enter in the Hours
column, you can type the hours in the top of the Hours box.

Enter hours in decimal form. eg; 1.0 for 1 hour, 1.5 for 1 1/2
hours, 2.75 or 2 3/4 hours etc.

Make sure you also enter the date of the incident correctly.

The form for this is MM-DD-YYYY meaning month-day-year.

The date on your computer must be correct also.

If you want to add a comment to the incident,
select "Add Comment" .

After entering your comment select "Ok".

When you are finished entering your incident record select the
"Save" button.


EDIT INCIDENT:

Use Edit if you want to change an incident record.

If you are going to ADD a members name, you must remember to
add the time codes for the name you are adding.

These codes are... *(default hours), @(2nd longest hrs.),
%(3rd longest hrs.), &(4th longest hrs.), !(5th longest hrs.),
#(6th longest hrs.) and $(7th longest hrs)

You must use this format: @Underwood Lance,*Doug Body, etc.
                          ^    ^          ^  ^    ^  ^
                        <code>   <Name> <comma>
Notice there is not space between the code and the Last name
and no space between the comma and the next code.

INDIVIDUAL/INCIDENT:

This part of the program will give you the Hours on Incidents
the firefighter has attended this year, plus the percentage of
incidents responded too.

The program will pick out only this years record and will
disregard any previous years record.

There will be a total shown of how much is owed the firefighter
up the present date.

The program also SUB-TOTALS all the records you look at.

Make sure you do not select the same firefighter twice as this
will then give you an incorrect sub-total.

If you do look at the same firefighter twice,  select
the "Subtract" button to make a subtraction of the last record
looked at.

Select "Print" to make a print-out of the selected firefighters
Incident/payment record.

Do not select "Print Total" until you have printed ALL the names
you want totals for.

TRAINING STATISTICS:

Shows statistical Incident information.
This information can also be printed.

PRINT:

This is self - explanatory and a little experimentation should
have you printing in a few minutes.

Make sure your printer is turned on.

Some of the files are made to print two and sometimes three
records on 9 X 11 paper.

There is also a "Printer Setup" you can use if you have not
already done this in the windows program manager.

The program uses "Print Manager" in windows for all printing.


MAINTENANCE:

Enter Trucks, Compressors, Air Bottles, Ladders, Hose etc.


CONTACTS:

Use this to enter the names, addresses and phone numbers of
people you have contact with.

You can add, edit or delete with impunity.

COLOR:

Select a color for the background and select "SAVE"

If you do not use "SAVE" the background color
will be the default "Dark Blue".